Migrate EHRs between healthcare systems with zero data loss, automatic compliance assurance, and up to 80% faster transitions — without disrupting patient care.
Traditional EHR migrations take months, cost millions, and put patient data — and your compliance standing — at serious risk.
Up to 30% of records can be corrupted, duplicated, or lost during manual medical data migration between legacy systems.
Healthcare facilities face weeks or months of operational disruption, delayed diagnoses, and lost revenue during EHR transitions.
Non-compliant healthcare data transfers can result in regulatory violations, audit failures, and fines under HIPAA and related standards.
Data mapping errors, format mismatches, and human mistakes in manual healthcare data transfer create cascading record inconsistencies.
OpticsPilot's AI-powered pipeline handles the entire EHR migration lifecycle — from data ingestion to verified delivery.
Securely connect your source and destination systems via encrypted API, SFTP, or direct integration. OpticsPilot ingests records across all major EHR formats including HL7, FHIR, DICOM, and proprietary schemas.
Our AI engine automatically detects anomalies, deduplicates records, normalizes data structures, and maps fields intelligently — even handling legacy, non-standard formats without manual intervention.
Every record is integrity-checked before transfer. Real-time monitoring tracks progress, and a full audit trail confirms 100% compliant healthcare data transfer from source to destination.
A complete, enterprise-grade platform built specifically for the complexity and compliance requirements of healthcare data.
Intelligent field-level mapping across any schema. Our models are pre-trained on 50+ EHR formats and continuously learn from edge cases to handle even the most non-standard medical records.
AES-256 encryption at rest and TLS 1.3 in transit. Your patient data is protected at every point in the pipeline — no plaintext exposure, ever.
Built-in HIPAA, GDPR, and HITECH compliance checks run automatically on every migration. Receive a signed compliance report upon completion.
Track migration progress, throughput, error rates, and system health in a live dashboard designed for health IT managers and administrators.
Every transformation, access event, and transfer is immutably logged. Export detailed audit reports for regulatory review, internal audits, or accreditation.
Parallel-run mode ensures your source system stays live until every record is verified in the destination — eliminating patient care disruption during cutover.
Patient data is not just an asset — it's a responsibility. OpticsPilot is engineered from the ground up for the most regulated environments in healthcare.
Full alignment with HIPAA Security Rule, HITECH, and international PHI protection standards. Compliance certificates generated on migration completion.
AES-256 encryption for data at rest. TLS 1.3 for all data in transit. No data is ever stored unencrypted at any point in the pipeline.
SHA-256 hash verification on every record before and after transfer. Any discrepancy is automatically flagged and quarantined for review.
Role-based access controls, patient data isolation, and zero-trust architecture ensure no unauthorized access — even by OpticsPilot engineers.
Across hospitals, regional clinics, and integrated health networks, OpticsPilot consistently delivers extraordinary migration results.
A 12-hospital regional network needed to consolidate onto Epic within a 90-day window. OpticsPilot completed the full migration in 34 days with zero patient care disruption and 99.98% record accuracy.
A large radiology group with 2.4M DICOM studies needed to migrate to a cloud PACS. OpticsPilot handled the transfer with real-time quality assurance and a complete audit trail for accreditation purposes.
No upfront commitments. No fees for failed records. Our performance-based pricing means we're as invested in your success as you are.
You only pay for records that are successfully verified and delivered in the destination system. No payment for errors, skipped records, or failed transfers.
"We had to migrate 600,000 records from a 20-year-old system in under 60 days. OpticsPilot didn't just meet the deadline — they completed it 3 weeks early with accuracy we couldn't have achieved manually."
"The compliance documentation alone was worth it. Our audit team was stunned by the level of audit trail detail. For a HIPAA-regulated migration of this scale, OpticsPilot is the only platform I would trust."
"The pay-per-success model gave our CFO confidence to approve the project. When you know you only pay for what works, it changes the entire risk calculus. 99.97% accuracy on first pass."
Book a 30-minute demo with our healthcare migration specialists and see how OpticsPilot handles your specific EHR environment.